The Library Administrative Coordinator performs a variety of complex administrative duties and provides operational support with minimal supervision. This includes oversight and management of the library administrative office, project coordination, and providing assistance and support for library operations and policy. Track expenditures in library operations budget. Coordinate with others on issues related to building management, safety, and security concerns.
General Administrative and Operational Support (45%)
Lead administrative functions for the department by performing a variety of duties including: Reception, direction, and assistance to library staff, patrons, and visitors.
Create, maintain, modify, and/or ensure accuracy of content in various department print and online communications.
Compose and edit documents and correspondence. Serve as a resource regarding policy and procedure.
Provide scheduling, minute taking, and administrative support for library staff meetings, selected library committee meetings, and the CAS Faculty Library Educational Technology Committee.
Coordinate Library Educational Technology grant program.
Order and maintain a wide variety of central library supplies.
Intermediate Bookkeeping (20%)
Monitor and track library operational budgets using WebAdvisor and budgetary spreadsheets.
Sign off and submit invoices to Business Office.
Coordinate purchases and oversight of purchasing card accounts
Work directly with vendors and the Business Office to solve budgetary discrepancies and issues.
Building Management (15%)
Serve as point person for building concerns, submit service requests, serve as liaison to Facilities Services.
Participate in library disaster planning initiatives.
Order, distribute, and track all keys issued to library personnel and manages library locker rental program.
Event Planning and Coordination (15%)
Provide support for library readings, lectures, receptions, and other events.
Provide support for library exhibitions and displays.
Coordinate scheduling and travel for job position searches and candidates.
Oversee or supervise day-to-day work of student workers, including scheduling, assigning, and prioritizing work, setting appropriate deadlines, and reviewing work for quality and timeliness.
High school diploma plus 6 years of directly related job experience OR Associate's degree and 4 years of directly related job experience OR Bachelor's degree and 2 years of directly related job experience.
3 years experience customer service, office management or administrative support
1 year bookkeeping experience
Proven success in following through and completing projects.
Excellent organizational skills and attention to detail.
Excellent verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions
Nice to Haves
Bachelor's degree and 2 years of directly related job experience.
5 years experience in customer service, office management or administrative support
3 years bookkeeping experience
1 year experience editing web pages using software such as Google Sites
20 hours per week (0.53 FTE)
Benefits Eligible: Yes
LCCSSA Grade 15 ($24.11/hr)
Internal Number: R-001952
About Lewis & Clark College
Lewis & Clark is a private institution with a public conscience, a residential campus with global reach. Students and faculty throughout all three of Lewis & Clark’s schools—the undergraduate College of Arts and Sciences, the Graduate School of Education and Counseling, and the School of Law—pursue new ways of knowing by combining classic liberal learning with pioneering collaboration. Our students represent the next generation of global thinkers and leaders, unafraid to discard conventional thinking, civic complacency, and outmoded preconceptions. Yet they value what Lewis & Clark offers: an education built from the time-tested elements of careful study, original research, and spirited debate.