The Director of Operations and Finance reports to the Dean of the College and is the school’s senior administrator in the following areas:
Planning and management of CAS curriculum staffing and scheduling
CAS Academic operating and capital budget development, planning, analysis, and reporting
Contract management for faculty, including visitors, lecturers, and adjuncts
Human Resources liaison
As senior advisor to the dean, the experienced professional in this position provides key leadership across academic administrative operations of the College of Arts and Sciences. Central among these responsibilities is working with the dean to create and manage a complex, multi- year budget. The position requires experience working with institutional budgets, including reporting financial and other data for institutional oversight and recordkeeping. This position also serves as the primary liaison with CAS academic departments to manage short and long-term curriculum planning, staffing, and other administrative affairs. In addition, this position involves a range of other administrative leadership responsibilities, including managing staffing contracts; partnering with facilities on space management; providing support to Strategic Enrollment Management (SEM); serving as primary support to Institutional Research; and working as a liaison with the Human Resources Office. It requires a professional with excellent organizational and communication skills, flexibility in time and project management, and the ability to work in a self- directed and independent manner.
Diversity Statement (details in application process)
Develop annual CAS Academic budget. Collaborate with Dean, Budget Advisory Committee, Departments and Programs, and institutional administrators to create a balanced budget while maintaining the integrity of academic programs.
Analyze CAS fiscal needs and resources.
Develop a balanced annual budget in conjunction with Dean.
Advise Dean, Chairs and Program Administrators on a variety of fiscal matters including best use practices.
Oversee management and budgeting of annual temporary staffing process for departments
Analyze expenditures and advise management of variance and discrepancies.
Execute on annual budget.
Coordinate data with institutional Business Office.
Collaborate with faculty Budget Advisory Committee.
Counsel chairs and department administrators on budgetary issues
Provide regular oversight of CAS budget.
Monitor operating and restricted budgets.
Forecast monthly and annual expenditures.
Oversee start-up, research, travel, and other budgets.
Academic Support (35% )
Analyze and coordinate curricular planning, scheduling, and implementation.
Oversee and manage departmental course scheduling, including short and long-term curricular planning, catalog and courseload compliance, and course availability.
Oversee staffing in first-year CORE curriculum
Oversee temporary staffing position request and contracting process.
Serve as primary liaison with departments, Registrar’s office, Advising Office, and Student Support Services.
Review course proposals for resource elements.
Assist Office of Institutional Research on accreditation needs.
Assist with Strategic Enrollment Management (SEM) process.
Advise on SEM initiative budgeting and spending.
Collaborate with Steering Committee and Director of Strategic Enrollment Initiatives.
Coordinate strategic enrollment initiatives as needed.
Help coordinate annual activities.
Convene graduation committee to select commencement speaker.
Assist Commencement Committee to coordinate end of year events.
Serve on Dean’s cabinet and as ex-officio on School and institutional committees .
Serve on Dean’s cabinet and Faculty Council.
Serve ex-officio on Committee on Enrollment, Budget Advisory, Overseas and Off-Campus Program Committee, General Education Steering Committee.
Operational Administration (30%)
Coordinate CAS personnel information.
Managing contract process
Collaborate with Human Resources
Coordinate CAS facilities.
Coordinate School facilities to ensure safe and comfortable environment for students, faculty and staff.
Collaborate with Facilities on building needs and related services.
Analyze capital needs, suggest capital projects, collaborate with departments on capital projects, and prepare capital budgets.
Coordinate CAS information technology needs and service.
Collaborate with Information Technology to ensure that technology needs of School are met.
Perform other duties as assigned.
Experience in the higher education industry.
Demonstrated ability in budget development and analysis. Understanding of complex budget planning.
Demonstrated ability to work with large data sets.
Ability to review and understand contractual obligations, and ensure budget accuracy. Ability to maintain confidentiality.
Ability to communicate effectively with College departments.
Ability to navigate difficult conversations and build consensus among diverse groups.
Excellent organizational skills and attention to detail.
Strong computer skills including spreadsheet and database software.
Master’s degree or related professional certification.
Experience reviewing contracts.
Working knowledge of grants and grant budgets.
Knowledge of and experience with compensation agreement processes.
Knowledge and experience with Colleague.
Commensurate with Experience
Internal Number: R-001944
About Lewis & Clark College
Lewis & Clark is a private institution with a public conscience, a residential campus with global reach. Students and faculty throughout all three of Lewis & Clark’s schools—the undergraduate College of Arts and Sciences, the Graduate School of Education and Counseling, and the School of Law—pursue new ways of knowing by combining classic liberal learning with pioneering collaboration. Our students represent the next generation of global thinkers and leaders, unafraid to discard conventional thinking, civic complacency, and outmoded preconceptions. Yet they value what Lewis & Clark offers: an education built from the time-tested elements of careful study, original research, and spirited debate.