The Follow-up Coordinator is responsible for day-to-day patient follow-up operations. Organizes workflow and oversees monthly follow-up to ensure compliance with Commission on Cancer requirements. Patient follow-up is performed on all patients treated with cancer at OHSU and our clients. The Follow-up Coordinator must understand cancer registry defined rules to identify a recurrence vs. a new primary cancer and must be able to update the abstract accordingly.The Follow-up Coordinator is also responsible for other administrative-related activities including duties related to department functions, supporting our clients, and supporting our cancer program accreditation.
Perform patient follow-up on all registered cases for OHSU and assigned OHSU clients. Follow-up includes data collection such as: vital status, current disease status information, and recurrence information. Must be able to identify recurrences vs. new primaries based off of cancer registry coding rules.
Generate reports to identify patients due for follow-up.
Generate weekly reports to show current follow-up percentages.
May be asked to assist with abstraction of patients into the cancer registry database.
May be asked to assist with case identification and suspension of cancer cases into the cancer registry database.
Attend staff and quality assurance meetings as requested. Create agenda for meetings and take minutes. May be asked to attend other meetings as needed.
Participate in tasks related to quality assurance or data requests as needed.
Other tasks include but are not limited to: directing phone calls/faxes/letters, providing treatment information as requested, assisting with onboarding new hires, scanning/copying, organizing documents in shared folders, maintain department Bridge site, tracking tumor boards, and timekeeping activities.
Four years of general office or secretarial experience; OR
An Associates degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR
A Bachelors degree and two years of general office or secretarial experience; OR
An equivalent combination of training and experience.
Note: Successful completion of a formal OHSU Administrative Internship Program will substitute for one year of experience.
Associate's Degree in Healthcare related field
One year experience in a hospital-based cancer registry
Knowledge of cancer and cancer reporting requirements
Knowledge of and ability to comply with Commission on Cancer requirements related to follow-up activities
Experience with Oncolog Cancer Registry Software
Experience with EPIC Electronic Medical Record System
Experience using Microsoft Programs such as Outlook, Word, and Excel
Anatomy and Physiology
Knowledge of cancer registry functions and responsibilities
Must be detail-oriented
Must be able to work independently
Must be able to review a minimum of 80 patent charts in an 8 hour work-day
This position will be located in Downtown Portland on 5th and Clay.
Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or firstname.lastname@example.org.
As the state's only health and research university, OHSU brings together patient care, research, education of the next generation of health care providers and scientists and community service to improve the health and well-being of all Oregonians.The university is a conduit for learning for more than 2,800 students, providing training to interns, residents and fellows in postgraduate medical and research. It is the only place in Oregon that grants doctoral degrees in medicine, dentistry and nursing. OHSU cares for more than 251,000 patients each year from around the region and takes a leadership role in contributing to solutions involving the health of the state and the nation, such as health care access and transparency, ethics and workforce shortage. Beyond providing critical health care services, quality education and cutting-edge research, OHSU also is a key economic and social force in the Northwest. With an annual operating budget of $2.06 billion and more than 14,000 employees, OHSU is Portland?s largest employer. Its size contributes to its ability to provide... many services and community support activities not found anywhere else in Oregon. For more information visit http://www.ohsu.edu/xd/about/index.cfm