Harvard's Financial Administration Department (FAD) is responsible for the stewardship of the University's finances, including related business processes and technology. FAD is dedicated to supporting the teaching and research mission of the University by providing outstanding financial services to the Harvard community; by providing support, guidance and consultation; by working to ensure compliance with University and federal guidelines; by mitigating risk; and by promoting the financial health of the University.
The Supplier Onboarding Analyst is responsible for completing daily activities associated with the Supplier Onboarding area of Accounts Payable including new supplier requests, maintenance of Vendor Master data, customer service support for the Harvard community and its suppliers. This position will interact daily with the Supplier Onboarding Lead and report directly to the Procure-to-Pay (P2P) Manager.
This position is responsible for the quality assurance, validation and approval of all University requests to add or modify suppliers in the Oracle Vendor Master file via the Supplier Portal platform. This individual must maintain a high level of data quality and integrity, ensure appropriate standards are met, and understand the complexities of the different types of suppliers and requirements. This position will be responsible for understanding and applying the IRS requirements associated with the different types of reporting, (e.g. OFAC, Debarment).
This position will also assist in the analysis and clean-up for the supplier conversion associated with the University's Buy-to-Pay (B2P) implementation project and may coordinate frequently with the B2P Program Manager.
Specific responsibilities include:
Review and approve requests for new suppliers and/or changes for existing suppliers by ensuring compliance with all internal controls, policies, regulations and procedures as they relate to the Supplier/Customer files and business process
Respond to inquiries and/or status of customer service requests
Review and analyze supplier and customer data for duplicates and data inconsistencies
Participate in the supplier/customer master file clean up in Supplier Portal and ensure ongoing compliance
Ensure uniform data consistency and validation between Supplier Portal and Oracle ERP systems
As appropriate, recommend and implement process efficiencies for both the supplier and customer maintenance processes that take into account internal controls, compliance requirements and the business needs of a decentralized environment.
Ensure compliance for all internal controls, policies, regulations and procedures as they relate to the Vendor/Customer files and business process.
Perform related duties as required.
We ask that interested applicants provide a cover letter and resume as one document with their application.
FAD is committed to an engaging and diverse culture, strong values, and client partnership. The department is led by the Vice President for Finance (VPF), is comprised of eight reporting units:
Harvard University requires pre-employment reference and background screening.
Harvard University is unable to provide work authorization and/or visa sponsorship.
This position has a 90-day orientation and review period.
Harvard offers an outstanding benefits package including: Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year. Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. Retirement: University-funded retirement plan with full vesting after 3 years of service. Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute. Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services. Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston
Salary Grade: 054
Union: 55 - Hvd Union Cler & Tech Workers
Two plus years related professional experience with significant experience in an AP operational unit.
Intermediate to advanced Excel.
Solid analytical and organization skills.
Candidate must be detail oriented and possess a collaborative/partnering work style.
Excellent interpersonal and communication (verbal and written) skills required.
Intermediate Power point and Word experience is preferred.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 50412BR
About Harvard University Financial Administration
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.