The Project Manager/Senior Area Maintenance Supervisor (AMS) is part of the Housing Facilities office in the Dean of Students division at Vanderbilt University and is a key individual contributor as a liaison between residents, Housing Operations, Residential Experience, Plant Operations, and other campus partners. As Project Manager, this position monitors major construction and special projects for the Office of Housing & Residential Experience.
As the Senior AMS, this position is responsible for communicating physical plant needs - housekeeping, plumbing, HVAC, electrical, etc. - to Plant Operations and for tracking work requests through to satisfactory completion. The Senior AMS reviews maintenance requests on a daily basis and follows up with the requestors. The Senior AMS works closely with the Zone Manager for the assigned area regarding short and long-term maintenance needs.The Senior AMS also works closely with residential faculty in the halls. Reporting directly to the Director of Housing Facilities, the Senior AMS reports daily on facility issues in their area. These reports range from simple facility repairs to fire and flood emergencies. Additionally, the Senior AMS works with Small Construction and Campus Planning regarding renovations and new construction in the assigned area.
The Office of Housing Facilities oversees the operating conditions, safety, security, comfort, accessibility, repair, improvement, and upgrade of student housing on campus. The Housing Facilities staff are liaisons between the university and students and families regarding the condition of residence halls and Greek chapter houses. Housing Facilities also has responsibility for on-campus faculty apartments, staff apartments, and emergency housing. In close coordination with Campus Planning and Plant Operations, Housing Facilities coordinates the everyday maintenance and repair of our facilities.
Vanderbilt Chancellor Nick Zeppos and Dean of Students Mark Bandas have identified diversity, equity, inclusion, and mental health as top priorities for the institution and by extension the offices of the Dean of Students. Candidates must be able to articulate and demonstrate excellence and continued growth in knowledge, awareness, skills, and experience engaging with these priorities in a higher education environment.
Duties and Responsibilities
Work collaboratively with the Director to develop project timelines, project demand, project budgets, and project design.
Work closely with design professionals during all phases of the design process.
Coordinate and direct construction-related projects, making detailed plans to accomplish goals.Responsible for representing Housing during concept, feasibility, program development, schematic design development, interior design, construction documentation bidding, construction and occupancy phases of every project within the capital program.
Manage construction progress including ensuring that procedures and materials comply with specifications; observing work in progress; and performing physical inspections to assure timeliness, conformance with requirements, and acceptable workmanship.
Attend all owner construction meetings and provide updates to the Director.
Stay informed and monitor code changes and legal developments related to construction.
Coordinate building commissioning with Housing Staff and Campus Planning or Plant Operations.Identify problems and deficiencies in design and implementation, and recommend and/or implement solutions with appropriate persons or groups.
Coordinate the annual space survey and report data.
Area Maintenance Supervisor
Supervise projects related to the installation, maintenance, and removal of building utility systems (i.e. electrical, plumbing, heating/ventilation/air conditioning), painting, flooring, masonry, carpentry, and furnishings; and communicate accordingly with workers/contractors involved in these tasks.
Monitor the progress of special area projects and report to Director of Facilities as requested.
Schedule and coordinate all aspects of major work projects.
Participate in planning and design of maintenance work, replacements, improvements, upgrades, and major projects within facilities.
Report and follow-up on all maintenance concerns. Monitor work orders and submit billing information to Facilities Office.
Resolve complaints from students, parents, staff, and guests.
Evaluate facilities and develop scope of work for projects within buildings for comprehensive budget projections.
Compile reports that provide purchase recommendations for budgetary purposes.
Retain accurate records of inventory for respective areas (furniture, electronics, keys, tools, maintenance supplies, moving equipment, and other items upon request).
Back up responsibility for another residential area.
Residence halls operate 24-7. This position requires flexibility to work weekends and evenings when necessary.
Maintain cell phone service and respond to University calls.
Respond when called to emergency situations such as flood, fire, utility failure or natural disaster.Be familiar with fire codes, fire equipment (functions, locations, and operation), and building security.
Responsible for product sampling, product safety inspections, regular testing and inspections of products and product maintenance or maintenance scheduling.
Participate in planning student occupancy with Housing Assignments and Residential Education and summer attendees' residency with Conference Office.
Serve on divisional committees and working groups to enrich the experience and resources available to staff across the division.
Participate in division wide events as needed (Move-In Day, Rites of Spring, Diverse 'Dores Day, MLK Day, etc.) to support colleagues and ensure these events run smoothly.
Maintain an understanding of institutional and departmental financial policies related to areas such as travel, procurement, expense, and time reporting to ensure compliance and proper stewardship of university resources.
Demonstrate a willingness to support colleagues across the division in order to encourage the implementation or fulfillment of divisional goals and strategic priorities.
Profile of an Ideal Candidate
A valid U.S. driver's license is required.
High school diploma or GED is necessary.
Eight years in a related craft or maintenance field is necessary.
Bachelor's degree is preferred.
Minimum of five years combined experience in construction, project management, and finance is preferred.
Ability to use the required tools and equipment for maintenance purposes is necessary.
Experience with different types of technology with regard to mechanical systems is preferred.
Knowledge of Microsoft Office (Excel, Word, Outlook, Windows, and Power Point), multimedia applications and editing tools, Adobe PDF viewer is preferred.
Blueprint reading experience is preferred.
About Vanderbilt Benefits
In addition to offering a lively community that encourages learning and celebrates diversity, Vanderbilt University offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses and dependent children. Also, after five years of service, Vanderbilt will pay up to 55% of the tuition for up to three dependent children to earn a bachelor's degree. Learn more about Vanderbilt's benefits at VU Benefits Overview.
About Vanderbilt University
Vanderbilt University, located in Nashville, Tennessee, is a top-15 private research university offering a full range of undergraduate, graduate and professional degrees. Vanderbilt is situated on a 330-acre campus near the thriving city center, serving more than 12,000 students and employing almost 7,000 faculty and staff. The university's students, staff, and faculty frequently cite Nashville and the surrounding area as one of the many perks of being a part of the Vanderbilt community. Vanderbilt University is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity is sought and celebrated. Vanderbilt was recently named as one of "America's Best Large Employers" and the top employer in Tennessee and the Nashville metropolitan area in 2019 (Forbes).
Commitment to Equity, Diversity and Inclusion
Vanderbilt University is committed to achieving the goal of a diverse and inclusive academic community of faculty, staff, and students.We seek individuals who are committed to this goal and our campus values.
Internal Number: 1901513
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.