Southern Oregon University is a welcoming community committed to inclusive excellence and the celebration of diversity. Without diversity, our educational process is diminished. Working together in support of our commitment to diversity, we strengthen and enrich our role as learners, educators and members of a tightly connected global community. We encourage those who share in our commitment to diversity, to join our community and we expect all our employees to demonstrate an ability and desire to create an inclusive campus community.
Department: VP for Academic Affairs Staff
Salary/Rate: $43,227-$49,687 @ 1.0 FTE commensurate with experience
FTE: 1.0 FTE
Southern Oregon University seeks an Academic Resource Officer to perform a variety of administrative-related liaison activities on a university-wide basis between the Office of the Provost (Vice President for Academic Affairs) and employees across campus, as well as the public. The successful candidate will have a positive attitude, a welcoming demeanor, the ability and desire to collaborate with others and be a team member, the ability to hold information confidentially, and sound judgement. The successful candidate needs to have excellent organizational and time management skills in order to set priorities and coordinate multiple assignments with time-sensitive deadlines. The Academic Resource Officer must pay attention to details and solve problems. This position reports to the Associate Vice President for Academic Resource Management in the Provost's Office, while also taking direction from the Provost, Provost's Budget Officer and Associate Provost. The Academic Resource Officer frequently interacts with academic Divisions, as well as actively participates in the Provost's leadership team. The successful candidate takes responsibility for human resources matters and payroll for the Provost's Office, and is responsible for appropriate application of policies and procedures. The position will be open until filled with a priority deadline of September 8, 2019.
Minimum Classification Qualifications:
3 years of at least half-time experience performing a variety of professional and administrative duties that facilitate day-to-day operations of a program
Experience with data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
Data management and computer skills including, but not limited to such programs as MS Office Suite, specifically Excel and Word
Demonstration of the following: professionalism, working independently, detail-oriented, collaborative, strong communication skills and customer-oriented and service centered attitude
Human Resources and Payroll experience
Knowledge of Southern Oregon University policies
Experience with Ellucian Banner FIS & SIS
Experience working in a campus environment
Demonstrated skills in an educational environment utilizing a customer-oriented and service centered attitude
All Listed Duties:
Personnel: Prioritizes tasks daily, weekly, monthly and annually to meet deadlines such as those related to payroll, course scheduling and employment. Upholds and works within the SEIU and APSOU Collective Bargaining Agreements, Faculty Bylaws and other campus policies. Analyzes procedures and processes to reduce redundancy and build efficiency. Manages faculty promotion and tenure application, sabbatical application, tenure relinquishment, and retirement processes. Determines and notifies faculty of eligibility when applicable. Creates and amends, as needed, tenure relinquishment agreements in accordance with the Faculty Bylaws and APSOU Collective Bargaining Agreement. Works within the Provost's Office and other appropriate units to ensure these processes function effectively and efficiently. Responsible for position tracking of administrative, faculty, classified, and temporary employees within Academic Affairs. Creates appropriate actions in the hiring and position management system (PeopleAdmin). For new employee searches and continuing employee actions, gathers information from appropriate units, seeks approvals, initiates actions, and follows through and communicates with appropriate units as needed. Assists in position posting and reviews advertising. Further assists with new Faculty searches through search and hiring processes including the creation of new hire letters and collection of college transcripts. Enters faculty information into Banner including emeritus status, tenure & rank (PEAFACT), approved programs for scheduling (SIAINST) and educational background (PPAGENL). For temporary Faculty, compiles and oversees completion of the term-by-term spreadsheet, submits information to Human Resource Services and Payroll, generates term-by-term contracts and adjusts contracts as needed using status change process. Reviews Irregular Employment Agreements, and adjusts contracts when directed by appropriate units, all while working closely with Budget, Human Resource Services and Payroll. Obtains approvals for personnel expenses related to Grants.
Budget: Assists Budget Officer for Academic and Student Affairs and Associate Vice President for Academic Resource Management on details of fiscal management, resource allocation and monitoring.
Scheduling and Curriculum Management: Assists the Associate Vice President for Academic Resource Management with course scheduling, enrollment management, faculty load reporting, faculty tracking and faculty ELU banks. Plays an essential role in accountability and cost containment for the university. Updates and maintains related spreadsheets.
Provost's Office Support: Communicates effectively with students, faculty and staff. Assists with the management of the day-to-day work of the Provost's Office. Assists office staff in formulating and implementing University policies and procedures. Contributes to the central filing system for all Provost's Office related matters, and other information for managerial staff. Leads, manages and coordinates meetings with Division support staff to discuss and resolve common problems, such as implementation and consistent application of policies and procedures, needs and uses of automated office equipment, budget tracking, and record keeping systems. May perform a variety of research activities and write reports. Serves on search committees as directed.
Other duties: Special projects as assigned.
Special Instructions to Applicants:
Must be willing to travel and attend training programs off-site for occasional professional development.
Must be able to work additional hours and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.
Must be able to successfully pass a pre-employment background check.
Under the provisions of the Fair Labor Standards Act (FLSA): -Position classification defined as “exempt” are not subject overtime
The person holding this position is considered a
Internal Number: 8066
About Southern Oregon University
SOU provides career-focused, comprehensive educational experiences to over 6,200 students. Along with an emphasis on student success and intellectual growth, SOU is committed to diversity, inclusion and sustainability. Theoretical and experiential learning programs provide quality, innovative experiences for students. At SOU, students build strong community connections through internships, mentorships, field studies, capstone projects, volunteer opportunities and civic engagement.