Southern Oregon University is a welcoming community committed to inclusive excellence and the celebration of diversity. Without diversity, our educational process is diminished. Working together in support of our commitment to diversity, we strengthen and enrich our role as learners, educators and members of a tightly connected global community. We encourage those who share in our commitment to diversity, to join our community and we expect all our employees to demonstrate an ability and desire to create an inclusive campus community.
Department: Business Services Management
Salary/Rate: $86,000 @ 1.0 FTE
The position is location in Ashland, Oregon, on the main campus of Southern Oregon University. The Associate Director of Business Services is responsible for Business Office operations including oversight of campus accounting activities including general accounting, construction, fixed assets, administration of grants and cost-reimbursable contracts, and payroll. The office operations are an important component to the overall campus business and accounting activities. Business Services has nineteen employees, excluding student employees.
This position reports to the Director of Business Services/Controller who is responsible for the day-to-day activities of the of the Bursar/Cash Management, campus accounting oversight, production of annual financial statements, debt management, payroll, fixed assets, long-term student loans, and Print & Copy Center operations. The Associate Director:
Assures compliance with Federal and State laws and regulations, as well as establishing and maintaining institutional accounting and business policies and procedures, and insuring adequate internal control procedures across various business activities across the campus.
Works with the Director to maintain oversight all changes to the university's Chart of Accounts for use in preparation and production of the university's financial statements, and other financial reporting activities.
Coordinates activities with the University Shared Service Enterprise (USSE) in area where the university has contracted with the USSE to provide various financial services to the campus.
Minimum Classification Qualifications:
Bachelor's degree in business, accounting, or related field, and 10+ years of progressively responsible experience in business administration or accounting.
Supervisory experience. Strong analytical, communication, and mathematical skills.
Familiarity and experience with finance and human resource information systems, as well as extensive knowledge of Microsoft office products including Excel and Word.
CPA and Master's degree in business, accounting, or a related field.
Experience and knowledge of the Ellucian Banner software product.
Experience and knowledge working with databases, including experience with report building software, such as COGNOS.
Experience with federal, state, and university laws, regulations, and policies. Commitment to continuous improvement and learning.
All Listed Duties:
Assist Controller with by overseeing the Accounting, and Payroll, department operating budgets. Achieves budget objectives by scheduling expenditures; analyzing variances; initiating corrective actions. Responsible for recruitment, retention, and development of Business Service staff. Plans, organizes, and directs Business Services operations to insure convenient, cost-effective, and efficient delivery of services to customers (students, faculty, staff, vendors, federal and state agencies, and the public). Develops budgets. Responsible for developing financial and accounting policies for the campus. Develop departmental goals and objectives through developing annual and long-range plans for advancing operations in light of policy changes and advancements in new technologies in order to enhance the overall effectiveness and efficiencies in the administering programs. Responsible for keeping staff accountants within the Service Center up to date and trained on current accounting policies and procedures. Oversee the closing of monthly and annual accounting periods. Guides financial decisions by establishing, monitoring and enforcing policies and procedures, associated with financial operations Responsible for implementing policies as they relate to: overall integrity of financial transactions being posted to the accounting records, grants & contracts accounting, capital construction accounting, payroll, audits, establishment and adherence to internal controls, and records retention. Establishing mechanisms, policies, and procedures to insure consistent processing and reporting all financial transactions throughout the university. Insure financial records are maintained in compliance with Generally Accepted Accounting Programs (GAAP), Governmental Accounting Standards Board (GASB), and State and institutional policies and procedures. Monitor and update the institutional Chart of Accounts. Oversee the development of coding structures used to record charges and payments on student and vendor, accounts within Banner SIS. Insure the timely delivery of cash associated with federal grant and loan programs, and the delivery of bond proceeds from State bond sales. Oversee the adherence to federal and state rules and regulations pertaining to the receipt and accounting of federal and state grants and contracts. Oversee the institutional cash-flow requirements, fund balance positions, across all funds. Initiate corrective actions where needed. Generate the preparation and review of forecasts across all fund types existing within the SOU financial system. Generate updates to aid in providing financial forecasts to the Director. Provide analysis and recommendations to Senior Management as it relates to internal and external financing arrangements, to support campus capital construction, and capital repair, activities. Monitor the accounting for all capital projects to insure the proper recognition of expenses. Support and monitor the reporting of expenditures to the HECC & DAS to insure the timely receipt of bond proceeds in a manner that enhances the cash flow to the university for all projects being funded by State bond proceeds.
Serves as a contact for all external and internal financial audit activities. Assists in the issuance of management responses, and ensure communication with SOU Executive staff. Work with campus departments to address policy and procedure updates to address any process deficiencies. Works with the USSE to insure the completion and publication of the SOU annual financial statements Provide oversight of financial data submitted in preparation of the annual financial statements. Review accounting treatment of all financial transactions within the annual financial statement, including assistance with the preparation of the Financial Statement MD&A (Management Discussion & Analysis), and the footnotes to the financial statements. Work with staff to coordinate the delivery of data requests from external auditors. Answer all auditor questions, and provide support on SOU's compliance with GASB and GAAP accounting standards as it relates to the information to be presented in the SOU Annual Financial Statements. Coordinate communication with outside organizations who will be included in the SOU Financial Statements as a
Internal Number: 7840
About Southern Oregon University
SOU provides career-focused, comprehensive educational experiences to over 6,200 students. Along with an emphasis on student success and intellectual growth, SOU is committed to diversity, inclusion and sustainability. Theoretical and experiential learning programs provide quality, innovative experiences for students. At SOU, students build strong community connections through internships, mentorships, field studies, capstone projects, volunteer opportunities and civic engagement.